Employment Opportunities

PROJECT ADMINISTRATOR COORDINATOR

Note to Applicants:
Please provide the following information along with your resume when applying for the position.

  1. What types of information do you use Excel to analyze?
  2. Explain the range of skills you are able to perform in Excel.

Overview
Position for professional Project Coordinator skilled in commercial construction and project management administrative support with a minimum of 5 years experience.

Assists and supports Project Managers and Assistant Project Managers in coordinating the activities of projects to ensure cost, schedule and quality standards are met.

An advanced skill level of Excel is required for this position. The ideal candidate will be skilled with creating graphs, charts, linked cells, formulas and multiple worksheets.
The Project Coordinator is to project a professional, business-like manner at all times. The impressions that our clients, consultants, contractors and the general public gather from us are a reflection of the firm’s professionalism.

Job Responsibilities

  1. Maintain current and accurate logs for multiple projects using Excel.
  2. Support Project Manager in the preparation of daily and monthly reports.
  3. Create, maintain and analyze complex Excel spreadsheets.
  4. Assist Project Manager in coordinating team meetings.
  5. Distribute all meeting notes for all project meetings.
  6. Assist in communicating and recording all project management processes.
  7. Provide administrative support to team. This includes word processing, proofing, and distributing outgoing
  8. correspondence; distributing incoming correspondence; and conducting research projects as assigned.
  9. Assist in preparation of draft of Payment Recommendations to Owner for review with Project Manager.
  10. Ensure design professionals insurance and contractor’s insurance and bonds are current and accurate.
  11. May attend weekly project meetings and monthly schedule meetings and may prepare meeting notes.
  12. May assist Project Manager or Assistant Project Manager in verifying submittal conformance to specs.
  13. May assist Project Manager or Assistant Project Manager in obtaining required permits for the work from governmental agencies.
  14. Code all project documents for filing.
  15. Maintain a neat and organized office at all times.
  16. Greet visitors and notify appropriate team member.
  17. Prepare and distribute outgoing mail and overnight letters/packages.
  18. Provide back-up to Office Manager on phone coverage and other job functions in Office Manager’s absence.
  19. Other duties may be assigned.

Minimum working hours 8 a.m. to 5 p.m. Monday through Friday with additional hours as necessary to match the demands for multiple projects.

Experience
Minimum of 5 years relevant experience in the construction industry. Specific experience in Program/Project Management is preferred.

Knowledge, Skills and Abilities

  1. Advanced skill level required – Microsoft Excel, Word, Power Point and Adobe Acrobat
  2. Excellent ability to effectively present information in oral, written, and graphic form
  3. Proofreading and editing experience required